information management

Information type Keep for Keep from Legislation or business reason
Subject access – requests, disclosures, correspondence, complaints Three years Creation Business need - local decision
Freedom of information – requests, disclosures, correspondence, complaints Three years Creation Business need - local decision
Environmental information – requests, disclosures, correspondence, complaints Three years Creation Business need - local decision
information governance management reports/discussion papers 6 years creation local decision
information governance team policies and procedures permanent creation local decision
information governance agendas, minutes, action logs 6 years creation local decision
traded service correspondence 2 years creation local decision
traded service transactions 3 years current year local decsion
information governance general enquiries – public 180 days creation local decision
information governance general enquiries – staff 1 year creation local decision
privacy impact assessments permanent creation best practice
information governance audit reports 6 years creation local decision
information governance audit correspondence 2 years creation local decision
Information security training correspondence & attendance logs 6 years creation local decision
information security training material permanent (updated when required) creation lcoal decision
information security incident reports 6 years creation Limitation Act 1980
security exception reports 5 years creation local decision
information security incident correspondence 2 years completion of investigation local decision
contractor security questionnaire 1 year cessation of contract local decision
contractor data processing agreements 6 years creation Limitation Act 1980
criminal proceedings correspondence and disclosures 3 years creation local decision
crown prosecution disclosures 5 years creation local decision
crown prosecution service correspondence 5 years creation local decision
section 29(3) requests and correspondence last action plus 1 year ministry of justice guidance
court order disclosures three years creation national archive guidance
court order requests and correspondence three years creation national archive guidance
environmental information regulation complaints and responses 3 years creation local decision
subject access request correspondence 2 years creation local decision
freedom of information correspondence 2 years creation local decision
environmental information regulations correspondence 2 years creation local decision
subject access disclosures 2 years creation local decision
subject access requests 2 years creation local decision
information asset registration 5 years creation Limitation Act 1980
freedom of information (FOI) disclosures 5 years creation local decision
freedom of information (FOI) requests 2 years creation local decision
environmental information regulations disclosures 2 years creation local decision
customer service transactions – enquires, requests and complaints 180 days creation local decision
customer service transactions – logged emails, phone calls, fax and SMS 180 days creation local decision
environmental information regulations requests 2 years creation local decision
 
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