School letter templates

Here you will find a set of letter templates that you could tailor to meet your own school’s needs.

Attendance School Escalation Process

Stage 1

• Letter 1 – absences due to mixed codes
• Letter 1a – absence due to illness
• Letter 1b – lateness

Stage 2

• Letter 2 – pre meeting attendance warning letter

Stage 3

• Letter 3 – attendance meeting invite

Stage 4

• Letter 4 – failed to attend meeting

Stage 5

• Letter 5 –  review letter – improvements
• Letter 5a – review letter – not improved

Term-time absence (unauthorised holiday)

• Unauthorised term time leave request (sometimes referred to as holiday refusal letter)
• DCC bi-annual term-time holiday warning letter (it is suggested that this letter is sent in September and again in March)

Encouraging good attendance

• School letter encouraging good attendance in September