Officer Decisions (archive)
Head of Children’s Social Work Service and Child Protection - Lisa Bursill
Summary of Matter or Issue Requiring Decision:
Decision to award the contract for CP2242-22 – Flexible Purchasing System (FPS) for the provision of Homelessness Prevention, Young People’s Housing-Related Support for 16-17 Year Olds and Care Leavers
Also the decision to award the 3 initial call off Mini Competitions which were carried out alongside the tender for the FPS following a Light Touch Regime tender process in accordance with the Public Contracts Regulations 2015.
Decision Taken:
To award a contract (Subject to due diligence) to the below organisation(s) for the provision of the above contract.
The FPS will commence on 1st May 2023 until 30th April 2028.
Young People’s Supported Accommodation – 3 year initial term (1st May 2023 – 30th April 2026) with an option to extend for a further 2 x 12 months. (1st May 2026 – 30th April 2027) and (1st May 2027 – 30th April 2028)
Emergency Beds – 2 year initial term (1st May 2023 – 30th April 2025) with an option to extend for a further 3 x 12 months. (1st May 2025 – 30th April 2026), (1st May 2026 – 30th April 2027) and (1st May 2027 – 30th April 2028).
Young Parents – 2 year initial term (1st May 2023 – 30th April 2025) with an option to extend for a further 3 x 12 months. (1st May 2025 – 30th April 2026), (1st May 2026 – 30th April 2027) and (1st May 2027 – 30th April 2028)
Organisation Names:
FPS:
Adriel Supported Living
Bridgwater YMCA
Keychange Charity
Keys PCE Limited
LiveWest Homes Ltd
Stonewater Ltd
The Amber Foundation
Westward Housing Group
Young Devon
Block 1 – Young People’s Supported Accommodation:
Keychange Charity
Westward Housing Group
Young Devon
Block 2 – Emergency Beds
Stonewater
Block 3 – Young Parents
Stonewater
Summary of Reason(s) for Decision Taken:
The decision has been taken based on the supplier(s) achieving the highest overall score within a best value tender (combination of whole-life costs and quality) in line with the European Procurement Directives award procedure of Most Economically Advantageous Tender (MEAT).
Summary of Alternatives or Options considered and rejected:
A competitive process was undertaken from which 9 bids were received these were considered as part of the formal evaluation process. 1 bid (Bridgwater YMCA) were excluded from the mini competition Block 1 – Young people’s Supported Accommodation and were not evaluated further. This was due to failure in meeting the tender requirements of completing document ‘Appendix 5a – Pricing Schedule Block Contract 1 – Financial Breakdown’. This meant that the organisation did not submit a completed tender submission.
Details of any conflict of interest and dispensation granted to the Officer taking the decision or by any Member of the Council in delegating responsibility for any specific express delegation:
Completed by Service Budget Holder/Service Officer.
Contact for enquiries/further information:
Oliver Reed, Senior Procurement and Contracts Officer - Email: Oliver.reed@devon.gov.uk Tel: 01392 383000
Decision Date:
30 January 2023
A copy of this decision and any supporting documentation considered by the Officer taking this decision may also be made available or inspection by the public at the Council’s Offices or posted upon payment of any copying and postage charges. Any member of the public wishing to take up either of these options is asked to please ring 01392 382888 or email: members.services@devon.gov.uk